Key responsibilities and deliverables

Administrative support

• Maintain marketing team planning documents on a weekly basis.

• Update marketing team reports.

• Manage calendar of WD marketing events.

• Keep CRM up-to-date.

• Prepare reports, presentations, and other documents for internal and external meetings.

• Diary management of all marketing activities and meetings.

• Responsible for taking notes and circulating action points during meetings.

• Enter expenses using budget codes onto Deltek.

• Keep marketing area neat and tidy and ensure material, stationery is stocked up.

Press, website and social media

• Manage magazine library and subscriptions.

• Log all press coverage and add to website.

• Distribute press coverage to the relevant WD teams.

• Monitor the marketing Gmail inbox, going through all press alerts and recording any relevant press mentions.

• Assist with press enquiries - putting together image selections and writing copy to answer questions.

• Add news pieces and write copy for the website.

• Monitor social media metrics and provide reports on campaign performance.

• Assist in managing and updating social media profiles, including content scheduling and community engagement.

Communications

• Internal and external comms co-ordination.

• Help prepare internal Newsletter via InDesign (WOW).

• Monitor all inboxes for actionable replies.

Events

• Assist with charity event coordination.

• Help organise and manage marketing events, such as MYS, open office events and client workshops.

• Manage and coordinate travel for photography.

• Assist with planning and preparation of WD events.

Market research

• Conduct research on industry trends, client updates, and competitor activities.

• Compile and analyse data to support marketing strategy development.

Merchandise and gifting

• Source and order WD merchandise.

• Send relevant WD merchandise to each external event.

• Source and plan distribution of client gifts.

Qualifications and work experience

• Bachelor’s degree in Marketing, Communications, Business, or a related field

• Previous experience in marketing, advertising, or a related field is preferred. Internship experience is acceptable.

• Experience within the creative marketing industry is desirable.

Skills and traits

• Advanced Windows skills are essential.

• Working knowledge of Photoshop and InDesign is desirable.

• Clear and concise written and oral communication skills.

• Impeccable organisational skills.

• High level of accuracy and attention to detail.

• Positive and enthusiastic approach: adaptable, flexible and resilient.

• Be proactive and forward thinking with the ability to remain calm under pressure.

• Ability to see multiple tasks through to conclusion.

• Confident and outgoing with a sense of humour.

Remuneration and benefits

• Salary up to £28,000 available depending on level of experience

• Hours 9:30am – 5:30pm – Monday to Friday

• 24 days annual leave per annum

• Lunch will be provided, four days per week

• On completion of a successful probation period (6 months):

  • Private health insurance

  • Life insurance

  • Profit share

  • Discretionary bonus scheme

  • Company pension scheme

  • Season ticket loan

  • Ride to work scheme

  • Electric car hire scheme

Interview Process and Timeline

Interviews will be a minimum of two stages, and a mix of Teams and in person at the studio in SW15.

Where are you based?:

London, SW15 (5 days in the office during probation, 4 days in the office post probation)